Terms of use.

Capila Trip is operated by Capila, s. r. o., Bottova 2/A, 811 09 Bratislava — Staré Mesto, ID No. 54 649 447, Tax ID 2121756725, VAT ID SK2121756725. Registered in the Commercial Register of the Bratislava III City Court, Sro section, file no. 161568/B.

Contact: info@capila.io · +421 908 191 865.

All content of the trip.capila.io website and the Capila Trip application — text, photographs, illustrations, graphics, logos, design, icons, video, source code, database structure and algorithms — is protected under Act No. 185/2015 Coll. (the Slovak Copyright Act) and other intellectual-property regulations. Owner or licensee is Capila, s. r. o.

Without our prior written consent you may not reproduce, distribute, modify, translate, sell, lease or otherwise commercially use the content. Exceptions: personal non-commercial use (browsing, printing single copies); quotation of short passages with a source attribution under § 37 of the Copyright Act; sharing links to public pages of the website.

The trademark, logo and the names ‘Capila’ and ‘Capila Trip’ are owned by Capila, s. r. o. Use in advertising, on products or in any way that may suggest a partnership or endorsement requires our prior written consent.

Without our prior written consent the following is prohibited: scraping (automated downloading of content beyond standard search robots respecting robots.txt); reverse engineering of the application, its API or data structures; using content as training data for large language models (LLM) or other machine-learning systems — Capila expressly reserves rights under Article 4(3) of Directive (EU) 2019/790 and § 35(4) of the Slovak Copyright Act; overloading the infrastructure (DoS/DDoS, massive parallel requests); circumventing security or attempting to access non-public parts of the application or other users' data.

Violations may result in access blocking, account termination, civil action for damages and, in serious cases, criminal liability.

Using Capila Trip requires creating a user account. When registering you commit to providing accurate, current information and to protecting your credentials from misuse. Any action under your account is treated as your action until you notify us without undue delay of any compromise.

Capila Trip is primarily intended for business use. If you act on behalf of a company, you confirm you have authority to bind it. The account and all data within it belong to the employer (the customer) — not to the individual user.

We reserve the right to terminate or temporarily suspend an account that breaches these terms or threatens system security.

Capila Trip is offered in two modes: (a) a Free plan with usage limits (5 trips per month, 3 users, no integrations) and (b) paid Starter and Business plans with extended functionality. Current offer and prices are published on the pricing page.

For Capila accounting clients, Capila Trip is bundled free of charge as part of the package — without usage limits.

Within the limits of applicable law we may change or discontinue the Free plan at any time — material changes are announced at least 30 days in advance. Paid plans are governed by a separate Service Agreement and invoices signed with the customer.

All data uploaded by the customer or its users into Capila Trip — travel orders, expense reports, receipts, attachments, approval records — remains the customer's property. Capila processes such data solely for the purpose of providing the service, acting as a processor under Article 28 GDPR according to the customer's instructions.

The customer is entitled at any time to export their data in a structured machine-readable format. On termination of the subscription, an export is provided free of charge without undue delay; the data is then deleted in accordance with the contractually agreed retention policy and statutory obligations.

Capila Trip is a SaaS application operated with professional care; we cannot guarantee fully uninterrupted availability. We try to perform planned maintenance outside ordinary working hours and announce it in advance.

Detailed service-level commitments (SLA) — availability, support response times and outage compensation — are part of separate commercial terms for paying customers.

Capila Trip and its outputs are provided with professional care but without warranty of complete accuracy, completeness or timeliness. The application automates the calculation of per-diems, mileage and meal allowances under applicable Slovak law — final assessment always remains the responsibility of the customer and its accountants.

To the extent permitted by law, Capila is not liable for: damage arising from a decision made solely on the basis of automated outputs of the application; indirect, consequential or speculative damages, lost profit or loss of data; outages caused by force majeure or by infrastructure providers.

Nothing in this section limits liability that cannot be limited or excluded under mandatory provisions of Slovak law (in particular damage caused intentionally or by gross negligence, personal injury).

The website and application may contain links to external websites or services (e.g. accounting software, financial portals, third-party documentation). We do not operate those sites and have no control over them. Capila is not responsible for their content, availability, security or for their own terms of use and privacy notices.

We may update these terms from time to time. The current version is always available on this page with the effective date. For material changes we notify users in the application or by e-mail at least 30 days before they take effect. By continuing to use the website and application after the changes take effect, you accept them.

These terms and any relationships arising from them are governed by the laws of the Slovak Republic, including directly applicable EU law. Slovak courts have jurisdiction over disputes unless a special regulation provides otherwise.

Consumers are entitled to use alternative dispute resolution under Act No. 391/2015 Coll. — the list is published by the Slovak Ministry of Economy — or the European Commission's ODR platform at ec.europa.eu/consumers/odr.